28th March 2018

General Data Protection Regulation (GDPR) Policy (Draft)

The following policy is DRAFT and subject to change. Please email any comments to the administrators.

If you register on this site, or have registered via the Big Ideas website, the Central Council of Church Bellringers (CCCBR) holds the following personal data relating to the Ringing Remembers recruitment campaign.

  • Name
  • Address (including postcode)
  • Email address
  • Telephone number
  • Date of Birth (if under 18 at the time of registration)
  • Information you entered at the time of registration, such as where you are learning at, why you volunteered etc.

We hold this data under your consent, so we can find a suitable tower and tutor or to verify you as a bona fide new or returning ringer. We will pass your contact information on (by email) to officers of a local affiliated ringing society in order to do so. We will also share your information with the Big Ideas Company, who are promoting the campaign (a result of which you will be registered to receive the Big Ideas newsletter from time to time). Your data can only be accessed by selected members of the CCCBR Volunteer and Leadership Development (VLD) group. We do not share your data with any other organisation.

If you are a tutor, or other contact of an affiliated ringing society, your name may be recorded as a contact or tutor (as a ‘legitimate interest’) against one or more registrations. Only your name is recorded, and it can only be viewed by members of the VLD group. We believe that any impact on your privacy is therefore minimal.

Accessing your data

You have a right to access your data. If you registered on this site, or registered via the Big Ideas site and you received an email with your ID, login using that ID (or the email address you registered), and select Edit My Profile from the top menu. If you do not have an ID, or your email address does not work, please email the administrator, and we will set you up.

If you are a tutor, or member of an affiliated ringing society, please email the administrator.

Data Processing

As mentioned above, there is a data sharing agreement with the Big Ideas Company as part of the Ringing Remembers campaign.

Data Retention Policy

We have not yet determined our data retention policy. We expect that your name and tower you rang at may be retained indefinitely after the campaign has ended, as a matter of public record. Otherwise we intend to erase your contact information (or give you the option to do so yourself) within a few months of the end of the campaign on the 11th November 2018.

Data Security

We have in place a number of security measures, including a firewall to block known malicious sites, and a block against brute force password attacks. SSL encryption is enforced for all data access pages. Please email the administrator if you want to know more.

Complaints

In the first instance please contact the administrator. However, if you believe that CCCBR is not handling your data correctly, you have a right to complain to the Information Commissioner’s Office.